ArticlesArticles Most Popular ArticlesMost Popular Articles Most Helpful ArticlesMost Helpful Articles Submit A QuestionSubmit A Question
RSS Feeds
DrillDown Icon Home
DrillDown Icon Welcome
DrillDown Icon Administrative / Procedures
DrillDown Icon Accounting
DrillDown Icon Admissions
DrillDown Icon Center for Adult and Regional Education (CARE)
DrillDown Icon Financial Aid
DrillDown Icon Human Resources
DrillDown Icon Payroll
DrillDown Icon Benefit Calculation Chart FY19
DrillDown Icon Benefit Calculation Chart FY18
DrillDown Icon Cellular Services Stipend & Information
DrillDown Icon Departmental Query Request form for HR/Payroll Access
DrillDown Icon Direct Deposit Instructions
DrillDown Icon Holiday Compensatory Time - Time Reporting
DrillDown Icon IRS Withholding Calculator
DrillDown Icon K-4 Kentucky Income Tax Deduction Form
DrillDown Icon Leave Reporting
DrillDown Icon Leave Report Approval
DrillDown Icon Leave Report Submission
DrillDown Icon Late Leave Report Penalties and Time Reporting Forms
DrillDown Icon Reporting "No Leave/Time Taken"
DrillDown Icon Reporting "No Leave Taken" - FAQ
DrillDown Icon Time Card/Leave Reporting FAQ
DrillDown Icon Local Tax Information
DrillDown Icon myGate IRS Tax Form W-4 Instructions
DrillDown Icon NBAPBUD - Position Budget
DrillDown Icon NBIJLST - Employee Job List
DrillDown Icon NBIPORG - Position List by Organization
DrillDown Icon Payroll Calendars - Bi-weekly
DrillDown Icon Payroll Calendar - Monthly
DrillDown Icon Payroll Labor Redistribution Form
DrillDown Icon PEALEAV - Employee Leave Balances
DrillDown Icon POIIDEN - Employee Search Form
DrillDown Icon Position Number Definitions
DrillDown Icon PPAIDEN - Person Identification Form
DrillDown Icon Student EPAFs
DrillDown Icon Stop Payment Form
DrillDown Icon Taxable Payments or Reimbursements to Employees
DrillDown Icon Time Reporting
DrillDown Icon Time Sheet Training-General Session Slides
DrillDown Icon Tuition Waiver Tax Procedures
DrillDown Icon University Weather Notification / Payroll Procedures
DrillDown Icon W-2 Documents
DrillDown Icon W-4 Federal Income Tax Deduction Form
DrillDown Icon Weather Procedure Summary
DrillDown Icon Web Time Entry Instruction Manual
DrillDown Icon Procurement Services
DrillDown Icon Registrar's Office
DrillDown Icon Scholarships
DrillDown Icon Telecommunications
DrillDown Icon Banner 9 Training Materials
DrillDown Icon Canvas
DrillDown Icon Forms
DrillDown Icon Listservs
DrillDown Icon Mobile Devices
DrillDown Icon myGate
DrillDown Icon Network / Internet Access
DrillDown Icon Other
DrillDown Icon Police Dept/Emergency Management
DrillDown Icon RacerMail / Google Apps
DrillDown Icon University Libraries
  Email This ArticlePrint PreviewPrint Preview Current Article/Category with all Sub-Articles/Sub-Categories
Online Time Card/Leave Reporting FAQ
Online Time Card/Leave Reporting Frequently Asked Questions

Who will this affect?
All employees who currently report their time or leave using a paper-based system. This includes all hourly employees who currently submit time cards, and all monthly employees who currently report leave time. Employees who use the Kronos system will not report time or leave using this system.

How will supervisors approve the time?
Supervisors must approve the hourly time and monthly leave reported using the myGate Luminis system This does not apply to Kronos users.

What happens if my supervisor does not approve my time?
The system can be accessed and the time approved from anywhere. Every employee has a primary approver and an alternate approver (all departments have submitted this information). The time must be approved for the employee to be issued a paycheck.

What happens if I forget to do this or my supervisor forgets?
If the employee/supervisor do not complete pay documents by published deadlines and as a result manual intervention from Payroll is required, a late fee may be charged to your vice president. Specifics of this procedure have not been finalized but all departments will be notified when they are complete.

How do I log on to the new system to report or approve time?
All employees will be issued a special logon for the  myGate system. This will ultimately be the only logon that will be needed for students, faculty or staff. Because important FERPA-protected as well as employment and financial information will be entered, viewed and edited using this system, these login accounts must be transmitted and treated with high security.

How will I learn my unique log-in user ID and Password?
Contact the Service Desk at 270-809-2346.

I keep hearing about the M-Number. What is that?
You may be aware that the university will no longer use social security number as a university ID. The social security number will be replaced by your Murray Number (MNumber). This number will be used in place of the social. It isn’t a password or a login ID – it is just a unique way of identifying all employees. Your M-Number will be printed on all of your paystubs.
Related Articles

Modified 6/19/2014
Article ID: 207