ArticlesArticles Most Popular ArticlesMost Popular Articles Most Helpful ArticlesMost Helpful Articles Submit A QuestionSubmit A Question
RSS Feeds
DrillDown Icon Home
DrillDown Icon Welcome
DrillDown Icon Administrative / Procedures
DrillDown Icon Accounting
DrillDown Icon Agency Payment Request Form, Procedures, and Agreement
DrillDown Icon Banner Finance Request for Alternate Approver
DrillDown Icon BTR - Budget Transaction Form
DrillDown Icon Budget Transaction Procedure
DrillDown Icon Cash Transmittal Instructions and Form
DrillDown Icon Change Fund Form & Policies
DrillDown Icon Direct Deposit Instructions
DrillDown Icon Enterprise Billing Account Request Form
DrillDown Icon Enterprise Rental Car
DrillDown Icon Expenditure Regulations
DrillDown Icon FY 2018-19 Closing Schedule
DrillDown Icon FY 2017-18 Closing Schedule
DrillDown Icon IAB - Inter-Account Bill
DrillDown Icon Lost Or Stolen Purchasing Cards
DrillDown Icon Petty Cash Fund Request Procedures and Form
DrillDown Icon Purchasing Card Application Instructions
DrillDown Icon Purchasing Card Audits
DrillDown Icon Purchasing Card Procedures
DrillDown Icon Purchasing Card Record Keeping
DrillDown Icon Purchasing Card Usage Instructions
DrillDown Icon Travel Procedures, Requests and Vouchers
DrillDown Icon Admissions
DrillDown Icon Center for Adult and Regional Education (CARE)
DrillDown Icon Financial Aid
DrillDown Icon Human Resources
DrillDown Icon Payroll
DrillDown Icon Procurement Services
DrillDown Icon Registrar's Office
DrillDown Icon Scholarships
DrillDown Icon Telecommunications
DrillDown Icon Banner 9 Training Materials
DrillDown Icon Canvas
DrillDown Icon Forms
DrillDown Icon Listservs
DrillDown Icon Mobile Devices
DrillDown Icon myGate
DrillDown Icon Network / Internet Access
DrillDown Icon Other
DrillDown Icon Police Dept/Emergency Management
DrillDown Icon RacerMail / Google Apps
DrillDown Icon University Libraries
  Email This ArticlePrint PreviewPrint Preview Current Article/Category with all Sub-Articles/Sub-Categories
Purchasing Card Application Instructions

All cards will be issued in the cardholder's name. Only the cardholder named on the front of the purchasing card may use the card.  Even though the card is issued in the cardholder's name, it is the property of Murray State University and is only to be used for official purchases as defined in these procedures.

Obtaining A Purchasing Card 

The following steps must be completed to obtain a new purchasing card:

  • Complete the Purchasing Card Application
  • Your supervisor, who is responsible for the assigned budget account number referenced on the Purchasing Card Application, must approve the Application.
  • Forward the signed Purchasing Card Application to Accounting & Financial Services.
  • Once the cards are received from the issuing bank the cardholder will be notify when they are available to be picked up.  First time cardholders must receive the purchasing card in person at the required training session and sign a Purchasing Cardholder Agreement.
  • Purchasing Cards are available on restricted accounts with appropriate approval.
  • The Grants Accountant, in the Accounting & Financial Services Department, will approve all card applications using a grant or contract account number. Upon each renewal of the grant, you must notify Procurement Services to provide the new account number. The appropriate changes will be made to your card. If the grant is not renewed, you must cancel the purchasing card.
Related Articles

Modified 2/19/2018
Article ID: 448