ArticlesArticles Most Popular ArticlesMost Popular Articles Most Helpful ArticlesMost Helpful Articles Submit A QuestionSubmit A Question
RSS Feeds
DrillDown Icon Home
DrillDown Icon Welcome
DrillDown Icon Administrative / Procedures
DrillDown Icon Accounting
DrillDown Icon Agency Payment Request Form, Procedures, and Agreement
DrillDown Icon Banner Finance Request for Alternate Approver
DrillDown Icon BTR - Budget Transaction Form
DrillDown Icon Budget Transaction Procedure
DrillDown Icon Cash Transmittal Instructions and Form
DrillDown Icon Change Fund Form & Policies
DrillDown Icon Direct Deposit Instructions
DrillDown Icon Enterprise Billing Account Request Form
DrillDown Icon Enterprise Rental Car
DrillDown Icon Expenditure Regulations
DrillDown Icon FY 2018-19 Closing Schedule
DrillDown Icon FY 2017-18 Closing Schedule
DrillDown Icon IAB - Inter-Account Bill
DrillDown Icon Lost Or Stolen Purchasing Cards
DrillDown Icon Petty Cash Fund Request Procedures and Form
DrillDown Icon Purchasing Card Application Instructions
DrillDown Icon Purchasing Card Audits
DrillDown Icon Purchasing Card Procedures
DrillDown Icon Purchasing Card Record Keeping
DrillDown Icon Purchasing Card Usage Instructions
DrillDown Icon Travel Procedures, Requests and Vouchers
DrillDown Icon Admissions
DrillDown Icon Center for Adult and Regional Education (CARE)
DrillDown Icon Financial Aid
DrillDown Icon Human Resources
DrillDown Icon Payroll
DrillDown Icon Procurement Services
DrillDown Icon Registrar's Office
DrillDown Icon Scholarships
DrillDown Icon Telecommunications
DrillDown Icon Banner 9 Training Materials
DrillDown Icon Canvas
DrillDown Icon Forms
DrillDown Icon Listservs
DrillDown Icon Mobile Devices
DrillDown Icon myGate
DrillDown Icon Network / Internet Access
DrillDown Icon Other
DrillDown Icon Police Dept/Emergency Management
DrillDown Icon RacerMail / Google Apps
DrillDown Icon University Libraries
  Email This ArticlePrint PreviewPrint Preview Current Article/Category with all Sub-Articles/Sub-Categories
Travel Procedures, Requests and Vouchers

When an employee or group needs to travel, a Travel Request form is completed. The estimated cost of the trip is calculated here. This form will need to be completed for any trip outside of the state of Kentucky. 

There are some procedures that must be followed when traveling for the University. Before traveling, procedures must review our Travel Procedures, which are accessible below.

There are two types of travel requests:

1 - Travel Request - an individual uses this form to request an advance of funds for the trip. An estimated cost is calculated on the Travel Request Form and then if approved, the money is given to the traveler.

2 - Group Travel Request - if a group (three or more students and a faculty member) is going to travel together, then the Group Travel Request is completed. This form calculates an estimate for the entire group to travel on the trip. After the request is approved, the advance of the estimated amount is given to the group's coordinator/faculty member. 

After travel, whether individual or group, the Travel Voucher form (PDF) is completed. Here the total amount of the trip is calculated and then any extra money is returned to the University or issued to the traveler.


Contact Tina Sharp (270-809-4678) with any questions regarding the Travel Procedures, Travel Request form or Travel Voucher.


For best results, clear your cache (Ctrl + Shift + Del) before opening any of these forms.

 Also, make sure you have the most current version of Adobe Reader - Version 11.0.10. 


Click to open the Travel Procedures (Rev 6/2018)

Click to open the 

Travel Request Form (Rev 6/2018)

Click to open the Group Travel Request Form (Rev 6/2018)

Click to open the Travel Voucher Form (Rev 7/2018)

Modified 7/9/2014
Article ID: 578