1. Employment
1.1. Acknowledgement of University Non-Discrimination Policies

  

 

Acknowledgement of University Non-Discrimination Policies
(PDF)

1.2. Clearance Record Form

Each employee terminating his/her employment at Murray State University must meet with Human Resources and present this completed Clearance Form (PDF) prior to receiving his/her final salary payment.

1.3. Employee Disciplinary Report Form

Employee Disciplinary Report Form (PDF)

1.4. Ethics Policy Acknowledgement Form

Ethics Policy Acknowledgement Form (PDF)

1.5. Extra Compensation Form

Extra Compensation Form (PDF)

1.6. Handbook and Personnel Policies & Procedures Manual Acknowledgement

Handbook and Personnel Policies and Procedures Manual Acknowledgement (PDF)

1.7. Hiring Process
1.7.1. Adjunct Employment

ADJUNCT HIRING EMPLOYEE PACKET

This quick guide includes the information that the academic chair or hiring supervisor will need to begin the adjunct employment process. The academic chair or hiring supervisor will need to have the adjunct employee complete the following forms, which are included in the Instructions for the Adjunct Employees packet:

  • Sexual Harassment Awareness and Staff Handbook Acknowledgement Form
  • Statement of Ethical Principles and Code of Conduct Acknowledgement Form
  • Background Investigation Consent Form

All original forms need to be submitted to Human Resources prior to the first day of work. Failure to complete forms in a timely manner could result in a delay of employment and/or pay.

Returning adjunct employees with a break in service:

  • Background checks are not needed if the break in service is less than 12 months. If the break in service exceeds 12 months, a new background check must be completed prior to the first day of work.
  • All I9 forms are processed by Human Resources. New adjunct employees should contact Human Resources on or before their first day of work to complete the form. If the employee is returning to work after a break in service, please contact Human Resources to determine if a new I9 form needs to be completed.
  • The academic chair or hiring supervisor will need to complete the Network Resource Request Form and submit the form to Information Systems.

All new and returning adjunct employees who have not completed the mandatory Title IX Harassment Prevention Training will need to do so. Please visit the Support Site for instructions on how to access the training.

If you have any questions concerning this process, please call HR Employment Staff at 270.809.2146 or email msu.hr@murraystate.edu.

 

1.7.2. Exempt Staff
1.7.2.1. Request to Fill Exempt
Request to Fill Exempt
1.7.2.2. Search Committee Guidelines Acknowledgement Form
Exempt Search Committee Guidelines Acknowledgement Form
1.7.2.3. Exempt Staff Interview Questions Bank
Exempt Staff Interview Questions Bank
1.7.3. Faculty
1.7.3.1. Request to Fill Faculty
Request to Fill Faculty 
1.7.3.2. Search Committee Guidelines Acknowledgement Form
Search Committee Guidelines Acknowledgement Form
1.7.3.3. Faculty Interview Questions Bank
Faculty Interview Questions Bank 
1.7.4. Non-Exempt Staff
1.7.4.1. Request to Fill a Non-Exempt Position Form
Request to Fill a Non-Exempt Position Form (Updated September 2016) (PDF)
1.7.4.2. Non-Exempt Search Committee Guidelines Acknowledgement Form
Non- Exempt Search Committee Guidelines Acknowledgement Form (pdf)
1.7.4.3. Employment Summary Form for Non-Exempt Positions
Employment Summary Form for Non-Exempt Positions (PDF)
1.7.4.4. Starting Pay Proposal Form
The Starting Pay Approval Form (PDF) is to be completed and fully approved before an offer of employment is made to a person who may be paid above the sub-minimum of the job's pay grade.  Any proposed amount above the Control Point must be approved by the Director of HR.
1.7.5. Temporary Employment

TEMPORARY HIRING EMPLOYEE PACKET

This quick guide includes the information that the hiring supervisor will need to begin the temporary employment process. The hiring supervisor will need to have the temporary employee complete the following forms, which are included in the Instructions for the Temporary Employees packet:

  • Sexual Harassment Awareness and Staff Handbook Acknowledgement Form,
  • Statement of Ethical Principles and Code of Conduct Acknowledgement Form
  • Background Investigation Consent Form.

All original forms need to be submitted to Human Resources prior to the first day of work. Failure to complete forms in a timely manner could result in a delay of employment and/or pay.

Returning temporary employees with a break in service:

  • Background checks are not needed if the break in service is less than 12 months. If the break in service exceeds 12 months, a new background check must be completed prior to the first day of work.
  • All I9 forms are processed by Human Resources. New temporary employees should contact Human Resources on or before their first day of work to complete the form. If the employee is returning to work after a break in service, please contact Human Resources to determine if a new I9 form needs to be completed.
  • The hiring supervisor will need to complete the Network Resource Request Form and submit the form to Information Systems.

All new and returning temporary employees who have not completed the mandatory Title IX Harassment Prevention Training will need to do so. Please visit the Support Site for instructions on how to access the training.

If you have any questions concerning this process, please call HR Employment Staff at 270.809.2146 or email msu.hr@murraystate.edu

1.7.6. Authorization of Background Investigation

Click to view the Background Check Form   (PDF)

1.8. I-9
UPDATE: On September 18, 2017 USCIS released a revised version of Form I-9, Employment Eligibility Verification. 


Please access the most current I-9 below:
 

Form I-9 (must be printed and completed on paper)  

Form I-9 (form fillable may not open with all browsers) 

Newly hired employees should come to Human Resources (4th floor Sparks Hall) to complete Form I-9 and to present their original documents.  Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States.  All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States.  This includes citizens and non-citizens. 

Employee must complete section 1 on or before the first day of work.  

Form I-9, Employment Eligibility Verification - Section One video 

 

Human Resources will complete and verify section 2 no later than 3 business days from the first day of work.  The employee must present unexpired original documentation that shows the employer their identity and employment authorization. For additional information on acceptable documents, please see the list of acceptable documents or review website.   


 


 

1.9. Independent Contractor or Employee Status

Independent Contractor or Employee Status - This form helps in determining the status in accordance with IRS for individuals performing services for Murray State. These questions are intended as a guide in making this classification, but sometimes further evaluation may be necessary.   

Independent Contractor or Employee Status (PDF) 

Independent_Contractor_Employee_Status_Multiple_Person_Request_Page2 (PDF)

Independent_Contractor_Employee Status_Groups_Usually_Paid_As (PDF)

1.10. Job Audit Questionnaire Form

Due date 4:30 pm on February 27, 2019.    

To populate boxes on the form, double-click.  

Job Audit Questionnaire (doc) 


Revised on 08.10.18 

 

 


1.11. Personal Leave Form

Personal Leave Form (PDF)

1.12. Personnel Action (PA) Form


The Personnel Action (PA) Form has been revised to provide additional detail regarding an employee’s work location. The work location in Box 29 must be selected from the drop down list for each employee’s position performed at the University to ensure accurate reporting and compliance with the City of Murray's Occupational Tax requirements. If the selected location is Other/Remote Location or Online, the city and state must also be provided. The revised version is required for all PA Forms initiated on or after the effective date of January 26, 2018.  

Personnel Action (PA) Form (PDF)
1.13. Summer Extra Compensation Form

Summer Extra Compensation Form (PDF)

1.14. Volunteer Forms

Volunteer Form (PDF)

1.15. Whistleblower Program Acknowledgement

The Whistleblower guidelines appear in section C in the Statement of Ethical Principles and Code of Conduct.

Whistleblower Program Acknowledgement Form (PDF)